Make sure the deadline for the UAA GA stated in the constitution is adhered to:
Communications no later than 2 months before: Notice of a meeting of the GA + preliminary agenda (BYLAWS 2b) & preliminary list of candidates + invitation for additional nominations (ARTICLE 19d).
Make sure the deadline for the UAA GA stated in the constitution is adhered to:
Communications no later than 1 month before: Final list of candidates (ARTICLE 19d).
Send itinerary for symposium and UAA GA to financial officer for approval.
Send invite to all CPs for a one on one call.
March:
Prepare for UAA symposium. Ensure roles and responsibilities are clear.
Prepare UAA GA information package together with president. The financial officer shall present finances (budget, forecast, deviation) of last year, auditors of next year.
Make sure the deadline for the UAA GA stated in the constitution is adhered to:
Communications no later than 2 weeks before: Final agenda (Information package) (BYLAWS 2d).
Prepare for UAA GA. Prepare UAA GA slide deck.
Make sure the GA is going to be held according to the constitution: study the constitution.
Attend UAA symposium.
Attend GA & make sure the GA is held according to the constitution.
April:
Ensure UAA GA meeting minutes are complete and sent to all members.
Update UAA constitution.
Complete the Vice President handover document.
Do a handover within 4 weeks of the UAA GA.
May / June / July:
Handover with previous VP (e.g. change name of email address by contacting UTI support)